Library regulation

Number of Book Loan and Periods  

Maximum number of items and loan periods for general collections categorized by patron types are as follows:

Patron types

Number of items


  • Master Student


1 week

Please note that the materials on loan will not be renewed if they are reserved by another user.


If a patron's total fines reaches or exceeds 150,000 VND, their check-out privileges will be automatically blocked. When an account is blocked, the patron will not be able to check out new items or renew any items on loan.

Overdue fines

Overdue fines will be charged when patron returns or renews library materials late. The amount of fine is calculated when material is returned. The patron has to pay the overdue fines at the time the book is returned.

Overdue fines are as follows:

    • 30,000 VND per hour (more than 30 minutes = 1 hour)
    • 50,000 VND per day (more than 2 hours = 1 day)

Library Automation System is automatically blocked patrons who have accrued fines of 150,000 VND. Patrons with blocked accounts will not be able to check out new books or renew books on loan until the fine is cleared.

Overdue notices

Overdue notices will be sent to all patrons who are liable for fines via e-mail or by mail at the beginning and in the middle of each month.

Lost book fines and replacement charges

A lost book may be recovered through either of the following charging options :

  • Value of the lost book plus a processing fee of 150,000 VND/item.
  • Patrons may buy a new book to replace the lost book. The replacement must be of the same or newer edition plus a processing fee of 150,000 VND/item.
  • If the lost book is already out of print, the charges shall be the most recent value of the lost book plus a processing fee of 150,000 VND/item.
  • If a replacement book cannot be found, and there is an urgent need to settle charges (e.g. at the time of final clearance), the following charges shall be made :
    • Charge 3,000 VND/page
    • Processing fee 150,000 VND/item
    • Binding 70,000 VND/item


  • Over due charges at 10,000 VND/day shall also be applied.
  • Please contact the library immediately if the materials on loan are lost.

If lost items are later found, they must be returned to the Libraries (with no refund).

Damaged Items

If library materials on loan are damaged, patrons will be billed for the cost of repair. Patrons who return items damaged by intentional misuse (including highlighting, underlining in pencil or ink, or use of adhesive notes) may be charged a fee depending on the severity of the damage.

If the materials cannot be repaired, patrons will be billed for a replacement charge plus a fee of 150,000 VND for processing for each item. If damage is noticed, patrons are requested to alert Circulation staff.

List of books